Does MBS have a kitchen?

The MBS does have a full kitchen, which includes a conventional oven. However, the use of the kitchen must be pre-approved as other events may be using it.

Can I bring in my own food or am I required to use a caterer?

You may bring in your own foods or have prepared food delivered to your event. The MBS does not require a COI for restaurants or services delivering prepared food, as long as it is delivery only (e.g. no food service is involved). Clean up and extra trash bins are required for any event involving food.

Can I serve alcohol at my event?

Alcohol may be served as long as a COI, a liquor license, and a licensed bar tender is provided a minimum of two weeks in advance of the event date.

Undergraduate student organizations may not include alcohol at their events, regardless of the ages of the participants. Graduate Law and Medical school student organizations must be granted approval in advance from the Vice President of Student Affairs or their assigned designee.

How early in the day can I start the setup for my event?

All event reservations require same-day load-in and load-out, according to the operating hours for the building for the date of the event. Since the MBS has a flat-rate pricing structure, setup and clean-up times are included in the reservation fee.

Events requiring a significant amount of setup may need to reserve the day prior to the event date in order to ensure sufficient time. Standard rates apply for additional setup days.

Events requiring only a few extra setup or clean-up hours outside of the building’s operating hours may request an early open or late close. Requests must be made two weeks in advance and approved by MBS Operations, in order to allow for staffing. The current rate for this service is $125.00 per event.

What are the MBS operating hours?

Normal staff operating hours are Monday – Friday 8:30 AM – 6:00 PM.

MBS is closed on most University holidays - https://registrar.miami.edu/dates-and-deadlines/academic-calendars/index.html

Are any discounts available?

Non-profits, Alumni, Faculty, and Staff receive a 10% discount for events.

What equipment is included in my reservation?

The venue space already comes with seating space, any additional equipment requirements need to be leased through an approved caterer.

Can I connect my computer to the projection equipment?

Yes, if your device has a HDMI or VGA port. If not, please be sure to bring the appropriate adapter for your device.

Can I bring in rented furniture or equipment?

Yes, as long as there is notice given at least two weeks in advance in order to make accommodations for the existing furniture. If movers are required, there will be a service fee involved. The vendor must also provide a COI at least two weeks in advance of the event date in order to allow time for it to be review and approved by the Office of Risk Management.

Can I hire an external production company or DJ for my event?

Yes, you can hire and external production company, as long as the vendor provides a COI at least two weeks in advance of the event date. The vendor should also contact our MBS AV/IT department and schedule a technical walk-through of the event in order to familiarize himself or herself with the facility. Our AV/IT department can provide contact information for a number of production companies that have worked extensively with MBS, should you want a referral.

Please note that DJs are NOT allowed, as we frequently have classes in session on weeknights and weekends.

What are the parking options?

Visitors to the University of Miami Coral Gables Campus must pay for parking during the hours of 8:00 am until 11:00 pm daily. The University of Miami uses PayByPhone, an easy and convenient way to pay for parking using your smartphone. Paying in advance assures that parking is available and convenient for your guests.

The parking fee in the visitor garage is currently $8 per day or $1.50 per hour, Monday-Friday 8:00 am-11:00 pm. 

The various colored parking lots on campus require parking permits until 11:00 pm daily.

Valet parking arrangements can be made in advance with the Parking and Transportation Office. Depending on the time of day and day of the week, the valet fee may either be prepaid by the event sponsor or self-paid by the guest at the time of service. Events with guests paying the valet directly will be required to provide a minimum number of vehicle guarantee by the event sponsor. Refer to the valet webpage for additional pricing information.

Can I decorate the room for my event?

Yes, absolutely! Please note that all decorations must be ground-supported or table-top (e.g. no taping or nailing is permitted to walls, glass or ceiling).

The following items are prohibited for various reasons:

  • Fog/smoke machines
  • Glitter
  • Confetti

Small candles are allowed, if enclosed, and sterno cans may be used under food service trays.

Can my guests go outside to take a smoke break?

Smoking is prohibited on the Coral Gables campus. If an individual decides to violate these policies, the individual in violation of the policy may be subject to appropriate disciplinary actions as defined by University policy.

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